How to Record Working Time Effectively

Recording the hours you work is not just a matter of personal preference. Many industries rely on timekeeping to pay employees properly, manage their contractor work, or even figure out whether or not a project is on schedule. But with how important good timekeeping can be, many businesses fail to actually do so effectively.

How can you record working hours properly, easily, and consistently? More importantly, which tools are ideal for resolving any timekeeping issues you might run into?

Clear Rules

It is important to have clear rules in play when recording time, whether you are the owner of a business or an employee working for somebody else. Understanding the actual rules, requirements, and purpose of the timekeeping efforts can go a long way to knowing how urgent it actually is.

This also applies to understanding the rules in a more direct way. How long are employees supposed to work? What are typical working hours? How are employees compensated for having to come in early? This can all be important information to understand and include on your payroll processing documents or forms.

For example, timekeeping as a way of working out how much an employee is owed matters a lot. In cases like this, using something like an online paystub creator (like the tool at https://www.thepaystubs.com/) is a great solution since automating part of the process removes the risk of human error.


Consistency between calendars, paystubs, payslips, and other documents matters a lot. When employee working hours are involved, you need to be sure that you are always keeping your information accurate and not making any guesses or including false information.

Using a paystub generator or any similar tool can be a major boon to your business. Being able to generate a pay stub in the same exact way every time ensures paystub consistency, something that is really important for achieving accurate payroll processing results.

If you can’t keep your information consistent, then you or your employees can suffer massive repercussions, depending on who is at fault. There could be tax issues, legal trouble, or even issues with you legally overworking employees because their timesheets have been reported in the wrong way.

No Bloat

It is very easy to accidentally bloat timesheets with information that really does not matter. The same goes for payslips or other documents, too. Using a check stub maker can be a great, quick way to create paystubs, but it is still not a good idea to fill it with irrelevant details that do not actually mean anything.

Overloaded timesheets and overly-complex time recording forms are just going to make the process longer, harder, more annoying, and more damaging to your employees’ productivity. If they dread having to fill out a timesheet and spend half an hour writing it up, then that is half an hour they will not be working – and a sharp drop in their motivation for the day.

Simplifying things as much as possible is important. Working time can cover a lot of things, and timesheets sometimes need to be detailed, but that should not mean that it eats into your business’ operations and an employee’s focus on their work.


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